“Power of Attorney” Authentication Process / 委托书三级认证具体过程

上个月由于特殊原因, 我需要尽快注销我在国内的户口.  因为我是美国公民, 请在国内的父母代办此事需要委托书(Power of attorney).  委托书必须经过三级认证. 国内才认可.  为了这事我着实愁了好一阵子.  感谢帮忙的朋友们.  现在终于办成了.  分享一下过程和经历.

1.  First step, prepare the documents in both Chinese and English version.  Make sure the documents meet the requirement.  You may consult people in China or Chinese embassy.  Once you have both English and Chinese version ready, go to Fairfax circuit court to get the notary.  You might be able to get the notary from other places as long as the person who provides the notary service is certified within the same state.  You need to call county to confirm though.  I think it would be easier to just get the notary from the local circuit court.  The following link is the notary office information in Fairfax county.

http://www.fairfaxcounty.gov/courts/circuit/pdf/notary-information-sheet-ccr-a-220.pdf

4110 Chain Bridge Road #116
Fairfax, VA 22030

The cost is $2.5 for each document.  I paid $5 for both Chinese and English documents.

2.  After finished the notary, Fairfax circuit court notary office gave me an “Authentication Request” form.  The following is the form image. Please follow the instruction and fill the form and mail it together with all documents plus a check. ($15 in my case because I have two documents) and the prepaid return envelop (I used USPS.com to print the shipping label using the priority mail flat rate envelop at $5.05 ).  It only took four business days to receive the VA authentication.


3. Once I received the VA authentication, I mailed all documents to US State department for authentication. The following link explains where and what need to be mailed.  You need to fill the form  DS-4194 and mail the form and together with all documents, plus check (in my case $16 for two documents) also include a prepaid return envelop.  (I used USPS.com to print the shipping label using the priority mail flat rate envelop at $5.05. )

http://travel.state.gov/content/travel/en/legal-considerations/judicial/authentication-of-documents/requesting-authentication-services.html

It took me 13 business days to receive the US authentication.  It is longer than I expected.  Their website said it only takes 4-5 days.  I did call them and they said mail in documents need to be screened first before send to the State Department.  If you are in a hurry, walk in instead of mail.  The US authentication was signed by John Kerry.  Not printed but really signed by hand.  That really surprised me.

4.  Once the US authentication has been received, the next step was to visit Chinese Embassy.  The following link explained this step in detail.  I went there on Monday and picked the documents on Friday within the same week.  $20 per document.  Normally the waiting line is longer in the morning.  Afternoon would be less crowded.  Make sure get there in time because the door closes at 2:30pm.                           http://www.china-embassy.org/chn/ywzn/lsyw/gzrz/zn/t710860.htm

Timeline:

8/26/15 morning got the notary from the county notarize service.  Same day mailed to VA state for authentication.
9/2/15 received the VA authentication.
9/3/15 mailed the document to US State Department for authentication
9/19/15 received the US authentication signed by John Kerry.
9/21/15 went to Chinese Embassy for authentication.
9/25/15 picked up the Chinese Embassy authentication.

Everything is done within one month.  If you need the documents in a rush, choose walk in and also pay rush service fee.

P.S. (updated on 10/8/2015)

全部材料准备整齐以后, 我选择美鹰快递(703-728-0683)邮寄中国.  周日 9/27/15, 由于我要去中文学校, 没有时间把文件送去快递公司.  公司的Helen主动在周日的下午, 赶到中文学校, 取了文件.  她生怕文件信封太小, 容易遗失, 还帮我用盒子把文件装好.  她说邮件将于周三登上从纽约出发的飞机.  当时正赶上国内庆祝国庆节, 放七天长假.  我很担心.  不知道什么时候才能收到.  最后, 在国内周三(10/8)的早上, 文件寄到了.  快递费只有$16.  比到邮局寄更快也更省钱.  大力推荐!